CONSULAR REPORTS OF BIRTH, DEATH, AND MARRIAGE
ON FILE WITH THE DEPARTMENT OF STATE
Definitions
Consular Report of Birth
Abroad
A document issued by an
American embassy or consulate reflecting the facts of a birth abroad
of a child acquiring U.S. citizenship at birth through one or both
parents. This record, also known as an FS-240, along with the
Certification of Birth, DS-1350, are acceptable as proof of birth
and U.S. citizenship for all legal purposes.
Report of the Death of an American
Citizen
A document issued by an American embassy or consulate
reflecting the facts of a death abroad of an American citizen. The
document is based upon the local death certificate.
Certificate of Witness to Marriage
A document issued by an
American embassy or consulate reflecting the facts of a marriage
abroad in which at least one party is an American Citizen. A
consular officer must have attended the ceremony. This accommodation
was discontinued in 1987.
How to Apply for a
Certified Copy of One of These Reports
Submit a signed, written request
including all pertinent facts of the occasion along with requester's
return address and telephone number. Only the subject, parent, or
legal guardian may request a birth record. If the request is for an
FS-240, the original FS-240 or a notarized affidavit attesting to
its disposition must be included with the request. If a birth record
is to be amended or corrected, appropriate certified documents
supporting the request must be included.
Where to Write
U.S. Department of State
Passport Services
Vital Records Section
1111 19th St., NW, Suite 510
Washington, D.C. 20524
Cost
$40.00 for one copy FS-240.
$20.00 for first copy and $10.00 for each additional copy for
DS-1350, Report of Death, Certificate of Witness to Marriage and
Certificate of No Record.
Turnaround Time
Unlike passport agencies
which receive all of the documentation needed from the applicant,
most consular vital records must be retrieved from off site
repositories, including the National Archives. Since the time
required to retrieve these records varies significantly based upon
the type of record and date of occurrence, it is impossible to give
a definite turnaround time. However, most cases can be completed
between four and eight weeks.
Expedite Service
Overnight delivery can save about ten days processing
time, but there is no way to reduce the retrieval time. Overnight
return via Federal Express is available for an additional $10.00 or
the requester may provide a pre-paid air bill for the carrier of
choice.
Additional Information
The Vital Records Section
can be reached at (202) 955-0307. A clerk or caseworker will be
pleased to assist you.
CONSULAR VITAL
RECORD SEARCH REQUEST FORM
DATE: ____________________________
PURPOSE OF REQUEST:___________________________
NAME AT (CIRCLE ONE)
BIRTH/DEATH/MARRIAGE:__________________________________
NAME AFTER ADOPTION (IF
APPLICABLE):_______________________________
DATE OF (CIRCLE
ONE)
COUNTRY OF (CIRCLE ONE)
BIRTH/DEATH/MARRIAGE:__________________
BIRTH/DEATH/MARRIAGE:___________________
FATHER'S
NAME:________________________________
DATE & PLACE (STATE/COUNTRY) OF
BIRTH:___________________________________
MOTHER'S
NAME:_______________________________
DATE & PLACE (STATE/COUNTRY) OF
BIRTH:___________________________________
IF YOU POSSESS A REPORT OF
BIRTH/DEATH OR CERTIFICATE OF WITNESS TO MARRIAGE, PLEASE ENCLOSE A
COPY TO AID IN OUR FILE SEARCH.
PASSPORT - FIRST ENTRY INTO THE UNITED
STATES
NAME OF
BEARER:_____________________________________
DATE OF ISSUANCE:______________________
PASSPORT NUMBER:_________________________
DATE OF INCLUSION (IF PASSPORT WAS NOT
ISSUED TO THE SUBJECT):_____________________
CURRENT PASSPORT INFORMATION
NAME OF
BEARER:__________________________________
DATE OF ISSUANCE:_______________________
PASSPORT NUMBER:_______________________
SIGNATURE:_________________________________
(SUBJECT, PARENT, OR GUARDIAN)
ADDRESS:______________________ TELEPHONE (DAYTIME):_______________________
NOTICE: If you are requesting an amendment or correction to a Consular
Report ofBirth Abroad,
please include certified copies of all documents appropriate for
effecting the change (i.e.,
foreign birth certificate, marriage certificate, court ordered
adoption or name change, birth
certificates of adopting or legitimating parents, etc.). The
original or replacement FS-240,
or a notarized affidavit concerning its whereabouts also must be included.
PLEASE INDICATE THE NUMBER OF DOCUMENTS
DESIRED
REPORT OF BIRTH (FS-240) ($40.00 ONE
REPLACEMENT ONLY) _____
(NOTE: Request for an FS-240
MUST include the original FS-240 or a notarized affidavit attesting
toits disposition.) For the following documents $20.00 for first copy; $10.00 for each additional copy:
CERTIFICATION OF BIRTH (DS-1350) ____ (MULTIPLE COPIES AVAILABLE)
REPORT OF DEATH ____ (MULTIPLE COPIES AVAILABLE)
CERTIFICATE OF WITNESS TO MARRIAGE ____ (MULTIPLE COPIES AVAILABLE)
CERTIFICATION OF NO RECORD ____ (MULTIPLE COPIES AVAILABLE)
Check or Money Order must be signed, dated,
and made payable to Department of State.Remittance must be payable in U.S.
dollars through a U.S. bank.
PLEASE DO NOT SEND
CASH.
RETURN THE RECORD SEARCH REQUEST FORM TO:
Passport Services
Vital Records Section
1111 19th Street NW, Suite 510
Washington, D.C. 20524
Additional Information
The Passport Correspondence Office can be
reached at (202) 955-0307 or 0308. A clerk or caseworker will be
pleased to assist you.
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