Sample Business Letter

Corporate Business letters should contain the following information:

• The letter should be written on company letterhead
• The name of the document applicant sponsored or employed by the company or organization
• The country to be visited
• The earliest possible date of departure (if you may travel at any time, indicate an approximate date)
• A closing signature (someone other than the applicant)

<<Your Company Letterhead>>

 

To : Passport Agency

<<DATE>>

Dear Sirs/Madam:

This letter is to inform you that our employee, <<Your Name>>, <<Your Title>>, will be traveling on <<Travel Date>> to <<Country to be visited>> on company business to see <<Host>> to <<Reason for Visit>> for <<Number of Days of Visit>>.

Thank you for your assistance in expediting his passport application.

Sincerely,

<<Authorized Signer other than you>>

<<Title>>

<<Phone Number>>